Tentative Oella HOA Meeting Agenda - Monday, November 18th at 7pm

Location: Westchester Center
Date: November 18, 2013
Time: 7:00 PM

1. Call to Order
2. Meeting Minutes
3. ARC Update
4. Landscape Report
5. Treasurer's Report
6. New Business
   1. Appointment of Officer Roles
   2. Initiation of New Members
   3. Mountain Bike Use of Access Point Behind Long Brick Row for Mill Race
   4. Paint Violation at 603 Pleasant Hill
   5. Housing Inspection Letters
   6. Charles James Circle Lighting
   7. Policy regarding links from our website (to informational sites for homeowners and related private businesses or service providers)
7. Adjourn

Tentative ARC Agenda Nov. 6th

Location: Westchester Center
Date: November 6, 2013
Time: 6:15 PM

Tentative Agenda

Old Business:

New Business:

• 702 Oella Avenue - tree application - retroactive
• 702 Oella Avenue - door paint application 
• 774 Oella Avenue - application to repoint bricks 
• 776 Oella Avenue - roof shingles and skylight replacement application 
• 756 Oella Avenue- application for approval of window installation – retroactive
• Timber Point review of deck stains and door paint

Tentative Oella HOA Meeting Agenda - Monday, October 21st at 7pm

Location: Westchester Center

Date: October 21, 2013

Time: 7:00 PM

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Report
6. Treasurer's Report
7. New Business
   1. Guard Rail proposals
   2. HOA Check Writing Policy
   3. Letter Writing Responsibilities / Written responses to community concerns and complaints
   4. Archive of past documents and practices
   5. Annual Membership letter and ballot
   6. Initiation of new Board members to ensure an effective Board.
8. Old Business
9. Adjourn

Tentative ARC Agenda Oct. 2nd

Location: Westchester Center
Date: October 2, 2013
Time: 6:15 PM

Tentative Agenda

Old Business:

1. Timber Point Deck Palette Standards review and discuss letter to invite residents to November meeting
2. Mary Jo Way roof shingle color choice for recommended standard-letter to be circulated

New Business:

1. 753 Oella Ave Window application update

Tentative Oella HOA Meeting Agenda - Monday, September 16th at 7pm

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Report
6. Treasurer's Report
7. New Business   
1. Draft Budget for 2014
2. Resale Packages with Specific Dates to Rectify Violations
3. Management Company Proposal and Selection Process
4. Oella HOA Web and email account update
5. Mutt Mitt Management
6. HOA Accounting Accessibility and Software
7. Pleasant Hill homeowner / Extension of time-frame for dues payment
8. Review of Inspection Violations
9. Parking Policy Review
10. Board Member Recruitment
11. Annual Meeting and Election Planning
8. Old Business
9. Adjourn

Tentative ARC Agenda Sept. 4th

Location: Westchester Center

Date: September 4, 2013

Time: 6:15 PM

Tentative Agenda

Old Business:

1. Timber Point Deck Palette Standard- review and discuss letter to invite residents to October meeting

2. Mary Jo Way roof shingle color choice for recommended standard-letter to be circulated

New Business:

1. 723 Pleasant Hill Rd Shutters application

2. 723 Pleasant Hill Rd Roof application

3. 753 Oella Ave Window application

Tentative Oella HOA Meeting Agenda - Monday, August 19th at 7pm

1. Agenda
2. Call to Order
3. Meeting Minutes
4. Meet Verna L. Jones-Rodwell, District 44 / Question and Answers from the Community
5. New Business   
1. Board Recruitment Update on Volunteer Nominees and Election Planning for Annual Meeting
2. Review Status of HOA Board
3. Report on Complaint Against the HOA by Richard and Barbara Gambrill - Closed Session
6. Fine Hearing 
1. 745 Oella Ave Shutter Issue
7. Landscape Report
1. Tree Work on Spring Street
8. Old Business
9. Adjourn

Tentative ARC Meeting Agenda - August 7, 2013

Location: Westchester Center
Date: August 7, 2013
Time: 6:15 PM
Tentative Agenda

Old Business:

1. Number of Board Directors and impact on ongoing arc business
2. Timber Point Deck Standards status
3. Mary Jo Way roof shingle color choice for recommended standard

New Business:

1. 800 Charles James Circle roof (pre-approved choice of standard)
2. 805 Charles James Circle deck color

Tentative Oella HOA Meeting Agenda - Monday, July 15th at 7pm

July 15, 2013 Agenda

• Agenda
• Call to Order
• Meeting Minutes
• ARC Update
• Landscape Update
• Treasurer's Report
• New Business
• Rescheduled Fine Hearing (from 6/17 to 7/15) on Apiary Issue
• Discussion with HOA's Lawyer, Susan Rapaport
• Pet Policy question 
• Old Business
• Adjourn

Tentative ARC Meeting Agenda - July 3, 2013

Location: Westchester Center

Date: July 3, 2013

Time: 6:15 PM

Old Business:

1.      Impact of Board resignation on ARC

2.      Timber Point Deck Standards discussion

New Business:

1.       723 Pleasant Hill Road shutters

2.       716 Oella Ave door

3.       711 Pleasant Hill Road gutters

4.       Mary Jo Way roof tiles

Tentative Oella HOA Meeting Agenda - Monday, June 17th at 7pm

June 2013 proposed agenda

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Update
6. Treasurer's Report
7. New Business
8. Old Business
9. Adjourn

Tentative ARC Meeting Agenda - June 5, 2013

Location: Westchester Center
Date: 6/5/13
Time: 6:15 PM

Old Business:

1. 747 Oella Avenue Porch roof
2. New roof at 801 Charles James Circle
3. New roof at 803 Charles James Circle

New Business:

1. Deck and screened porch at 600 Pleasant Hill
2. Siding on laundry room at 929 Oella Avenue
3. Remove maple tree at 600 Charles James Circle
4. New roof at 738 Oella Avenue

Tentative Oella HOA Meeting Agenda - Monday, May 20th at 7pm

May 2013 proposed agenda

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Update
6. Treasurer's Report
7. New Business
8. Old Business
9. Adjourn

Tentative ARC Meeting Agenda - May 1, 2013

Location: Westchester Center
Date: 5/1/13
Time: 6:15 PM


Old Business:

1. Reconsider application for Ham radio antenna as per Board directive at 741 Oella Avenue.

New Business:

1. Application to replace rear windows at 805 Charles-James Circle.
2. Application to replace stones with flagstone patio in rear at 748 Oella Avenue.
3. Discuss appropriate window suggestions for possible 704 Race Road addition.
4. Application to remove tree at 800 Charles James Circle.
5. Application to paint entrance roof at 817 Charles-James Circle.

Tentative Oella HOA Meeting Agenda - Monday, April 15th at 7pm

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Update
6. Treasurer's Report
7. New Business
1. Salt box removal - Pleasant Hill
8. Old Business
1. Charles James Fence Status
2. Bee keeping status - Pleasant Hill
3. Lawn update - Race Road
9. Adjourn

Tentative ARC Meeting Agenda - April 3, 2013

Location: Westchester Center
Date: 4/3/13
Time: 6:15 PM

Tentative Agenda

Old Business:

1. Review of Board directions re: 603 Pleasant Hill paint

New Business:

1. 602 Pleasant Hill Road - roof replacement
2. 806 Charles James Circle - retaining wall and fence
3. 741 Oella Ave - low-profile antenna
4. 816 Charles James Circle - window replacement
5. 720 Mary Jo Way - yard regrade

Tentative Oella HOA Meeting Agenda - Monday, March 18th at 7pm

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
5. Landscape Update
6. Treasurer's Report
7. New Business
8. Old Business
9. Adjourn

March 6th ARC Meeting Postponed

Meeting postponed due to weather.  As soon as the meeting is rescheduled, the date/time will be posted online.

Tentative ARC Meeting Agenda - March 6, 2013

Location: Westchester Center
Date: 3/6/13
Time: 6:15 PM

Tentative Agenda

Old Business:

1. Review of Board directions re: 603 Pleasant Hill paint appeal

New Business:

1. 702 Oella Ave bump-out application

Tentative Oella HOA Meeting Agenda - Monday, February 18th at 7pm

1. Agenda
2. Call to Order
3. Meeting Minutes
4. ARC Update
1. Maintenance Issues
5. Landscape Update
1. BGE update
2. "Laura’s Garden" relationship vs Kurtis
3. Grant Proposal
6. Treasurer's Report
7. New Business
1. ACM discussion with ACM Representative
2. Civility
8. Old Business
1. Action item review
2. Blue Book discussion (engaging someone to provide an opinion whether the docs are the most accurate and complete)
9. Adjourn

Tentative ARC Meeting Agenda - February 6, 2013

Location: Westchester Center
Date: 2/6/13
Time: 6:15 PM

Tentative Agenda

Old Business:

1. Review of Board directions re: 604 Pleasant Hill paint appeal

New Business:

1. 745 Oella Ave shutter application

Tree Trimming Near Lillies Lane

The board was notified that in the near future, Precision Tree Service, a Subcontractor for BGE, will be cutting trees along Oella Ave, near Lillies Lane, to prevent damage to the high tension lines during high wind storms.

Tentative Oella HOA Meeting Agenda - Monday, January 21st at 7pm

• Call to Order — 7:00 p.m.
• Meeting Minutes — Discuss/Revise/Approve
• Treasurer’s Report
• ARC Update
• Pleasant Hill paint trim appeal
• Landscaping & Common Areas
• Old Business
  • Trash complaint on Oella Ave
  • Action item list (including parking)
• New Business
  • 2013 election of officers
  • Handling of letters from Board - templates etc
  • Publicizing what the HOA does
  • Postponement of fees request
  • Mutt Mitt Purchases
  • Snow removal
• Questions and comments from residents
• Move to Adjourn